Schools hold information on children and young people in order to provide education and care services
and in doing so must comply with the Data Protection Act 1998. This means, amongst other things,
that the data must only be used for specific purposes allowed by law. We therefore publish this web
page to tell you about the types of data held, why that data is held, and with whom it may be
The school uses information about children to carry out the specific functions for which it is
responsible. The school also shares information with the Local Authority (LA) so that it can carry
out its own functions such as the assessment of special educational needs, home to school transport
requirements and exclusions. Information may be kept on file by the school and LA for up to eight
years after a child has left school.
Information collected may be exchanged with other council departments and Children's Services (for
example other Local Authorities, the Local Health Authority and Connexions) where there is a
statutory requirement or it is deemed to be of benefit to the child.
Children and young people, as data subjects, have certain rights under the Data Protection Act,
including a general right of access to personal data held on them, with parents exercising this
right on their behalf if they are too young to do so themselves. If you wish to access the personal
data held about your child, please contact us in writing. A fee may be charged for this service.